How to Apply: Application Instructions

Applicants for pilot project grant awards are required to submit a Letter of Intent (LOI) at least one month before the grant cycle proposal submission deadline to allow the Pilot Grant and Training Core Director’s office to identify appropriate reviewers. The LOI form includes basic information about the applicant, as well as an overview of the proposed pilot project and team.

Submit a Letter of Intent

Full proposals are to be submitted by email to: [email protected]

Proposal Format

  1. Research Plan – not to exceed 4 pages (1 page Specific Aim(s), 3 total pages Significance, Innovation, Approach). References do not count toward page totals.
    • Specific Aim(s)
    • Significance
    • Innovation
    • Approach
  2. Timeline – Provide a brief description of the timeline for your proposed project. Pilot projects are expected to be completed within one year of awarding funds (maximum 1 page).
  3. Relevance to Center mission, NIH priorities for Health Economics Research – Provide a brief statement describing how the proposal fits with the Center’s mission, NIH priorities for health economics research described in NOT-OD-16-025 (maximum 1 page)
  4. Relevance to NIH priorities for HIV/AIDS research – If your project includes HIV/AIDS populations, please indicate whether and how your project aligns with NIH HIV/AIDS priorities NOT-OD-20-018 from December 31, 2019 (maximum 1 page). If your proposed project does include HIV/AIDS populations, please include this section and note “Not Applicable.”
  5. Relevance to health disparities – if your project involves health disparities research, please indicate here (maximum 1 page). If your proposed project does not include health disparities, please include this section and note “Not Applicable.”

    (No Page limits for section 6-12)

  6. Budget – The target for each award will be $10,000 – $20,000 in total costs.
    (We recommend that indirect cost be waived by your institution given the limited availability of funds)
    All pilot project awards are subject to the terms and conditions, cost principles, and other considerations described in the NIH Grants Policy Statement.
    Submit a breakdown of cost using supplemental spreadsheet template (see Budget Pilot Grants).
  7. Budget Justification – Provide brief justification of each line item in the accompanying budget. Please describe other funding, awarded or pending, available for the proposed project that will supplement the funds being requested. Effort levels here must match the budget; if a person is offering their time in-kind, list that individual on the budget at 0 calendar months (salary info may be left blank).
    See Budget Justification Template_Pilot Grants.
  8. Human Subjects – Please follow the NIH guidelines to describe procedures for ensuring the protection of human subjects. Note, if your project proposal is awarded and involves human subjects research, funding will not be disbursed until proof of human subjects oversight is provided.
  9. Dissemination Plan – All proposals should include a preliminary plan (maximum 1 page) for disseminating study results (e.g., peer-reviewed manuscript, scientific conference proceeding, etc). All projects should result in at least one publication submission. Presentations at a scientific conference are encouraged. Pilot project grant recipients will be expected to consult with our Dissemination and Policy Core to further develop and execute the dissemination plan to enhance the policy impact of the research project.
  10. Project Relevance to Career Plans and Future Funding – Describe how this project will fit into your long-term career plans. If the project results will be used to support future grants applications or other funding opportunities, please specify with in as much detail as possible the funding opportunity, funding agency, and timeline.
  11. Biosketch – Please submit a biosketch in NIH format. Refer to the following page for instructions and format: Biosketches from collaborators are optional, but encouraged.
  12. Letter of Support – For eligible Post-Doctoral Fellows and Trainees, please include a letter from your mentor which details the support the mentor will provide during the project period. Letters of Support from other collaborators are optional, but encouraged.